|Note: Grantees with ongoing Strategic Project Grant or Strategic Network Grant awards that have a ship time requirement no longer need to submit a separate Application for Ship Time for each year of ship time required. For further details, please consult the respective program literature or contact the appropriate staff.|
Read the program description in the Program Guide for Professors before you complete the application.
The applicant must complete the application and include all required documentation using the On-line System. In addition, the Personal Data Form (Form 100) must be completed by applicants and co-applicants and linked to the application form.
You are responsible for submitting a complete application that conforms to the presentation standards established by NSERC. Incomplete applications and applications that do not meet the presentation standards may be rejected, or be at a disadvantage, in comparison with those that are complete and respect the presentation standards. Where page limits are stated, pages in excess of the number permitted will be removed.
For more information, read the NSERC On-line Presentation and Attachment Standards.
Your application must be received at your institution’s research grants office by their internal deadline date; contact your research grants office for those deadlines.
For programs with deadlines, the application must be received at NSERC by 8:00 p.m. (Eastern time) on the deadline date. If it is not received by the deadline, it will be considered late and will be rejected.
The collection, use and disclosure of personal information provided to NSERC are outlined in the following policy statements:
The information you provide in your application is collected under the authority of the Natural Sciences and Engineering Research Council Act. NSERC is subject to the Access to Information Act and the Privacy Act (ATIP). The information you provide is stored in a series of NSERC data banks described in Info Source.
Title of proposal
The title will be used for publication purposes. It should describe the subject of the research to be supported. It should not contain a company or trade name. Spell out scientific symbols and acronyms.
Time devoted to proposed research/activity
Enter the time devoted by the applicant (in hours per month) to the proposed research/activity.
Research subject codes
Consult the NSERC Code Tables. All applicants are required to select a primary research code.
Provide a maximum of 10 key words that describe the proposal.
Before completing this page, consult the Policies and Guidelines of the Program Guide for Professors concerning the requirements for certain types of research.
Research involving humans: If you select Yes, you must provide your institution's administration with the appropriate certification indicating that research involving humans has been reviewed and has received the required approval.
Research involving human pluripotent stem cells: If you select Yes, or if through peer review the application is found to fall into this category and is recommended for funding, it will be forwarded, with your consent, to the Stem Cell Oversight Committee (SCOC) to ensure compliance with Human Pluripotent Stem Cell Research: Guidelines for CIHR-Funded Research. The SCOC review is in addition to the normal review by local Research Ethics Boards (REBs). Funding will not be released until approval has been obtained from the SCOC.
Research involving the use of animals: If you select Yes, you must provide your institution's administration with the certification from the animal care committee at the institution that the experimental procedures proposed have been approved and that the care and treatment of animals is in accordance with the principles outlined in the Canadian Council on Animal Care (CCAC) guide.
Research involving hazardous substances: If you select Yes, you must provide your institution's administration with the certification from the biosafety committee at the institution that the laboratory procedures being used comply with the safety precautions necessary for the level of containment required by the research.
Environmental impact: The Environmental Information Form (Appendix A) may be required. For more information, consult NSERC’s Guidelines on Environmental Review and Assessment.
For team applications, list each co-applicant's name, personal identification number (if known), organization name, as well as the time (in hours per month) each co-applicant will devote to the proposed research/activity or the use of equipment or facility.
By submitting this form, the applicant certifies that the individuals listed as co-applicants have been informed of the precise uses and disclosures of their personal information by NSERC (see Use and Disclosure of Personal Information Provided to NSERC) and have authorized the release of the information by the applicant.
Co-applicants, except those from the applicant’s institution, must advise the authorized officer of their organization that the applicant, or the applicant’s institution, will be seeking their signature prior to submitting the application to NSERC, agreeing to their participation.
Enter information about each co-applicant organization's signing officer (other than the applicant’s organization). For supporting organizations such as an industrial partner or a government department, enter information about the authorized representative(s).
The applicant must ensure that the co-applicants from other institutions obtain the appropriate signature from the authorized officer of their organization prior to submitting the application to NSERC (see Signatures requirements within this document).
The summary is intended to explain the proposal in language that the public can understand.
Using simple terms, briefly describe the nature of the work to be done. Indicate why and to whom the research is important, the anticipated outcomes and how your field and Canada will benefit.
This plain language summary will be available to the public if your proposal is funded.
If you wish, you may also provide a summary in the other official language in the text box identified for that purpose.
If the proposed project requires more than one platform (e.g., ROV and supporting vessel), you must complete a Ship Time Requirements page for each platform. Do not complete multiple applications.
In exceptional circumstances, the Ship Time Allocation Committee will consider requests for more than one year of funding. If you are requesting funding for more than one year, you will need to complete the Year 2 portion of the Ship Time Requirements page for each platform being requested.
Duration and related costs of cruise
Identify the number of ship days, the daily rate, and total cost of the platform(s) being requested.
University researchers should be clear about the type of mission they are requesting and should capitalize on shared or joint expeditions and days of opportunity whenever possible.
Identify the geographical region(s) where the proposed work is to take place. Include latitude and longitude, estimated distance from departure port to work site, and total distance steamed (refers to the total distance travelled to and from the work site, plus the additional distance travelled while on the work site) for the duration of the cruise (identify units of measure).
You must provide the name of the platform requested, including the names of two alternate platforms. This list should be ranked in order of preference.
Detailed information on the DFO and Canadian Coast Guard (CCG) fleet can be obtained on the Canadian Coast Guard Web site.
You must provide the dates of the proposed cruise. Alternate dates should be provided when possible.
Number of personnel
The number of personnel that will take part in the cruise must be listed and broken down by gender.
For the preferred choice of all platforms requested, you must provide a letter/quotation from the vessel provider (for non-DFO vessels) or from the DFO Science Ship Representative in the region where the vessel is operated (for DFO vessels).
When requesting non-DFO vessels, include details on the type and origin of the vessel, basic characteristics (i.e. specs), day rate, and crew capabilities.
The quotation should outline the entire cost of the cruise.
Provide a letter from the appropriate representative of each participating or supporting organization other than Canadian universities or eligible Canadian colleges (e.g., a co-applicant or the person responsible for the organization's participation in, or support of, the project), on letterhead, that indicates:
Note: For upload purposes, all letters of support must be saved into a single PDF document.
Refer to Selecting the Appropriate Federal Granting Agency for additional information.
Any relationship and/or overlap, conceptual or financial, with work supported by NSERC or other funding sources must be explained. The onus is on the applicant to provide sufficient information to enable the reviewers to evaluate the relationship between this application and other sources of support, the incremental value of additional support from the program, and to assess it accordingly. Other sources of support include grants and contributions from funding agencies, organizations, the private sector, institution start-up funds, research chairs, the primary place of employment (for adjunct professors), and other institutional research support. The consequence of not providing adequate information to assess the relationship to other research support is that the reviewers may recommend reduced or no funding.
Provide the following information:
Use the guidelines outlined in the NSERC On-line Presentation and Attachment Standards to provide the requested information in a document to be attached to the application.
Follow the instructions and address the selection criteria for the Ship Time Program. Using the headings below and in a maximum of five single-sided pages, provide details on:
Sharing of ship time
Highly qualified personnel training opportunities and urgency
Two-year award requests (if required)
If applicable, attach a copy of your most recent cruise report to your application.
Successful applicants are required to submit a short report immediately following the completion of the expedition, highlighting specific accomplishments in relation to the original objectives. Note that this will factor in the evaluation of your next ship time proposal. Using the headings below and in a maximum of 10 pages, provide details on:
Note that it is the responsibility of the grant holder to ensure that any platform being used for NSERC-supported research is crewed in conformance with the Canada Shipping Act.
An Environmental Information Form (Appendix A) must be completed and uploaded to the Environmental impact page if required.
NSERC does not require original signatures on applications or other documents submitted electronically through its On-line System. The electronic submission of applications through this system represents approval and replaces the traditional "physical" or "wet" signatures. Refer to the Frequently Asked Questions in the Program Guide for Professors for more details.
Before you, as an applicant or co-applicant, submit your application to NSERC or link your Personal Data Form to an application, you must read and agree to the following terms and conditions.
By submitting your application or linking your Personal Data Form, you are certifying that:
By submitting your application or linking your Personal Data Form, you are also confirming that, during tenure of the grant/award, you will comply with the terms and conditions of the grant/award.
Consent to disclosure of personal information: You understand that maintaining public trust in the integrity of researchers is fundamental to building a knowledge-based society. By submitting any application, by linking your Personal Data Form (Form 100 or 103CV) as a co-applicant to an application, or by accepting funding from CIHR, NSERC and/or SSHRC, you affirm that you have read and you agree to respect all the policies of these agencies that are relevant to your research, including the Tri-Agency Framework: Responsible Conduct of Research. In case of a serious breach of agency policy, the agency may publicly disclose your name, the nature of the breach, the institution where you were employed at the time of the breach and the institution where you are currently employed. You accept this as a condition of applying for, or receiving, agency funding, and you consent to such disclosure. If you do not agree to the disclosure of your personal information, you cannot participate in this application.
Note: If you have any concerns about your ability to comply with the terms and conditions listed above, contact your institutional official or NSERC staff responsible for the program immediately. Do not agree to the terms and conditions and do not submit your application or Personal Data Form until you are certain that you can and will comply with all of the requirements.
If you are both the applicant or co-applicant and a principal of a collaborating organization, another senior official must sign on behalf of the organization.
Use the following list to make sure your application is complete.
Pages in excess of the number permitted will be removed.